Booking terms
Accommodation
Please read these Terms carefully because together with your Confirmation of Booking and the information on our website they make up your agreement with us. We aim to provide Terms which are easily understandable. If there is any term that you do not understand, then please discuss it with us before making a Booking. If you require these Terms or your Booking Confirmation in another format, please ask and we are happy to provide them.
1. Definitions
1.1 When the following words are used in these Terms, this is what they will mean:
Accommodation: the accommodation that we are providing to you as set out in the Booking
Booking: your request to us for the Accommodation
Booking Confirmation: our acceptance of your Booking
Event Outside Our Control: any act or event beyond our reasonable control, including without limitation strikes, lock-outs or other industrial action by third parties, civil commotion, riot, invasion, terrorist attack or threat of terrorist attack, war (whether declared or not) or threat or preparation for war, fire, explosion, storm, flood, earthquake, subsidence, epidemic, pandemic or other natural disaster, or failure of public or private telecommunications networks.
Hotel: Another Place The Machrie, Port Ellen, Isle of Islay, Argyll, Scotland, PA42
Terms: these terms and any other terms or documents they refer to
We/our/us: Another Place, The Machrie Ltd
You/your: You or the members of your party
1.2 When we use the words “writing” or “written” in these Terms, this will include email unless we say otherwise.
2. Changes to our Terms or your Booking
2.1 The law and how we have to operate the Hotel may change from time to time. If this happens then we may need to update our Terms. You will be able to find the latest version on our website or at front desk.
2.2 If we make any significant changes to our Terms after you have requested a Booking which have a materially adverse effect on your Booking, we will give you the option to cancel with a full refund.
3. Our contract with you
3.1 When you submit a Booking to us this does not mean that we have accepted it. We may or may not do so. If we are unable to supply you with the Accommodation, we will inform you of this and we will not accept the Booking and refund payments you have already made.
3.2 Subject to clause 3.3 below, these Terms will become binding on you and us when we send you a Booking Confirmation, at which point a contract will come into existence between you and us. Please check your Booking Confirmation carefully as soon as you receive it and inform us of any discrepancies. If any are our fault, we will do our best to remedy the situation.
3.3 If you have made a specific request during the online booking process which we are unable to accommodate (such as accessible rooms, additional beds, party size, dogs etc.) occasionally we may have to refuse your booking even after you have received an automated Booking Confirmation. If we are unable to accept your Booking for any reason, we will inform you of this as soon as possible and will not charge you. This might be because Accommodation or essential facilities are unavailable or we have identified an error in the price or description of the Accommodation.
3.4 These Terms apply whether you make a Booking via our website, by email, post, telephone or in person.
4. Price and payment
4.1 Full payment is required to secure a reservation.
We reserve the right to charge a Deposit. The value of the Deposit required will be shown at the time of making the Booking Reservation and further confirmed in the Booking Confirmation.
If full payment is not taken at the point of booking, any outstanding payment should be made according to the terms in the booking confirmation. As per clause 4.7 If you do not pay when you are required to do so then we may cancel your Booking and retain your deposit.
4.2 The price of the Accommodation will be set out at the time we confirm your Booking. Our prices may change at any time, but price changes will not affect Bookings already confirmed with you.
4.3 If your Booking includes Bed and Breakfast (B&B) and/ or dinner the following are included in the price you pay for the Accommodation:
(a) B&B – room and breakfast.
(b) Dinner inclusive – room, breakfast and a three-course dinner in 18 Restaurant (unless your package includes an alternative). Guests staying on a dinner, bed and breakfast basis will be dining in 18 Restaurant. Included meals cannot be transferred to any other dining venue. We do not offer discounts or refunds for meals not taken. Some menu items carry supplementary charges. Opening times vary according to time of year, please ask us before making a Booking.
4.4 All prices are calculated per room, per night and are based on two people sharing, except for family suites which are per room per night based on the maximum amount of people sharing the room as set out during the booking process.
4.5 We use a tokenised card system, operated by a third party. Card details are taken at the point of making the Booking Reservation online, or submitted via a link sent by us where the Booking Reservation is taken over the phone. We use a third party provided automated system to take payment of the Booking Price (including Deposit where applicable) directly from your card in accordance with the payment scale as confirmed at the time of making your Booking and in your Booking Confirmation. We will send a reminder before payment is taken from your card. A tokenised version of your payment details are held by;
(a) us until your Departure Date and
(b) the third party in accordance with their terms. For further details on our third-party provider, please contact us at machrie-life@another.place.
4.6 Additional guests are not permitted without our prior approval and will require payment of an additional charge for the relevant night(s), which we will ask you to pay before your stay commences.
4.7 Our prices include VAT.
4.8 If you do not pay when you are required to do so then we may cancel your Booking and retain your deposit.
4.9 Once your Booking is confirmed you are responsible for payment of the full amount.
4.10 If we accept your Booking where a pricing error is obvious and unmistakable and could reasonably have been recognised by you as a mispricing, we may end the contract and refund you any sums you have paid.
4.11 We accept VISA, Mastercard, American Express, China Union Pay, Diners Club / Discover and JCB.
5. Your rights to cancel and receive a refund
5.1 You may cancel your Booking at any time. This clause explains when you are entitled to a refund and how that is calculated. We recommend that you obtain travel insurance.
5.2 If you need to cancel your Booking, please contact us as soon as possible in writing using the email address you provided when you made your Booking.
5.3 The amount we agree to refund you is dependent on the specific terms associated with the rate type you chose, please refer to your booking confirmation for rate type and associated terms.
For our standard rates, the amount will be dependent on how close your cancellation is to your Booking arrival date. The amount of any refund due therefore decreases as your arrival date approaches:
a) Notice of cancellation received 30 days (45 days for bookings of 3+ rooms) or more before arrival date: 100% refund in full.
c) Notice of cancellation received less than 30 days (45 days for bookings of 3+ rooms) before your arrival date: no refund.
For our non-refundable rates, there is no refund.
5.4 If you decide to vacate the Accommodation before your date of departure for any reason other than as a result of us breaching our obligations under these Terms or our negligence, we are not liable to offer you a refund.
5.5 Once we have confirmed your Booking, you may cancel it at any time and receive a full refund of all the payments you have made to us by giving us notice if any of the following occur:
a) we break this contract in any material way and we do not correct or fix the situation within a reasonable period; or
b) we change these Terms to your material disadvantage.
6. Changing your Booking
6.1 You may make a change to your Booking by contacting us prior to the arrival date of your stay, subject to availability. If you wish to change your Booking the following will apply:
a) We will only accept requests to amend the Booking by the person who made the Booking using the email address provided in the original Booking.
b) Where accepted, your amended Booking must commence within 12 months of the date [of your original] Booking, once a booking commencement date has been changed it cannot be refunded.
c) You will have to pay us the difference in price if the altered Booking is one for which we ordinarily charge an additional amount at the date we receive notice from you that you wish to change.
d) Booking amendment requests are dependent on how close your request is to your arrival date. If the amended booking is one for which we ordinarily charge a lower price at the date we receive notice from you that you wish to change, the following terms apply:
i. Notice of amendment received 30 days (45 days for bookings of 3+ rooms) or more before arrival date: Refund of the difference in price.
ii. Notice of amendment received less than 30 days (45 days for bookings of 3+ rooms) before your arrival date: no refund, no amendment – see clause 5. Your rights to cancel and receive a refund.
iii For our non-refundable rates, there is no refund.
7. Our rights to cancel and the refund you will receive
7.1 We may have to cancel the Booking due to the unavailability of key personnel or key facilities without which we cannot provide the Accommodation, including in circumstances of an Event Outside Our Control. If this happens:
a) we will promptly contact you to let you know
b) we may cancel the Booking and refund your payments, or offer alternative Accommodation and refund any payments for Accommodation not yet provided to you less the cost of alternative Accommodation
c) if we offer alternative Accommodation, you may still choose to cancel the Booking and we will refund the payments you have made to us.
7.2 We may cancel the contract for Accommodation at any time with immediate effect if:
a) you do not pay us when you are supposed to, or
b) you are in breach of these Terms in any other material way and where the breach is capable of remedy by you, you do not remedy the situation within a reasonable period after we ask you to.
7.3 If you do not arrive, or you have not notified us of a later arrival, before 12 pm on the day following the date on which your Booking commences, we will cancel the Booking and you will not be entitled to a refund.
8. Providing Accommodation
8.1 We will supply the Accommodation to you from the date set out in the Booking Confirmation, for the named individuals stated on the Booking Confirmation with the additional services set out in the Booking Confirmation.
8.2 We reserve the right to change your allocated Accommodation before the arrival date and to alter prices as a result of any changes that the Government may require us to make by statute. You will be given reasonable notice in the event of any such changes.
8.3 We will endeavour to supply specific Accommodation on request, but this cannot be guaranteed and we may supply different Accommodation of an equivalent or higher standard.
8.4 We will make every effort to provide the Accommodation. However, we may be unable to do so due to an Event Outside Our Control.
8.5 In the event of an Event Outside Our Control or in the event of a serious breakdown of services, other emergencies or withdrawal from service of your Accommodation, we reserve the right to offer you the opportunity to change the dates booked, upgrade the Accommodation, or cancel the booking and receive a refund, please see clause 7 Our rights to cancel and the refund you will receive for more information.
8.6 We will not be liable for compensation, or responsible for any failure to perform any of our obligations under these Terms caused by an Event Outside Our Control.
8.7 We may have to make minor changes to our facilities and some may be unavailable due to events we are hosting or maintenance at any time so please enquire about their availability before you book with us. In such circumstances we will always make every effort to provide alternative facilities; however, we do not offer refunds in the event of any facilities or services being temporarily withdrawn.
8.8 We may need certain information from you in order to provide the Accommodation, including but not limited to the following:
a) the number of people for whom the Booking is made, their names and age if they are under 18
b) whether you wish to bring any pets
c) any special requirements, such as a need for easy access to Accommodation.
d) passport number for overseas guests
If you do not, after being asked by us, provide us with this information, or if you provide us with incomplete or incorrect information, we may make an additional charge of a reasonable sum to cover changes to Accommodation, any extra items or services supplied or alternatively we may cancel the Booking. If you do not pay any additional charge, we require as a result of your request to make changes to the Booking, we may cancel the Booking.
9. Your liability for damage
9.1 Please look after the Accommodation and the Hotel facilities. Please report any accidental damage to the front desk immediately so that we can arrange a repair or replacement.
9.2 We inspect the Accommodation between your departure and the arrival of the next guest. You may be charged for loss or damage caused by you.
10. Checking in and checking out
10.1 You are welcome to arrive earlier and enjoy our facilities, but your Accommodation will not be available until 3 pm.
10.2 Check out is by 11am on the date of departure. Please return the Accommodation keys to the front desk. You are welcome to use our facilities on your day of departure.
11. If there is a problem with the Accommodation
11.1 In the unlikely event that there is any problem with the Accommodation or the Hotel:
a) please tell us as soon as reasonably possible
b) please give us a reasonable opportunity to put it right
c) we will use every effort to repair or fix any defect as soon as reasonably practicable.
11.2 If any problem with the Accommodation or the Hotel which is our fault means we are obliged to cancel your Booking, we will refund payments made for Accommodation not yet provided to you.
11.3 As a consumer, you have legal rights in relation to this agreement. Advice about those rights is available from Citizens’ Advice Bureau or Trading Standards. Nothing in these Terms will affect these legal rights.
12. Our liability to you
12.1 If we fail to comply with these Terms or are negligent, we are responsible for loss or damage you suffer as a foreseeable result of our breach or our negligence, but we are not responsible for any loss or damage that is not foreseeable. Loss or damage is foreseeable if it is an obvious consequence of our breach or if it was contemplated by you and us at the time we entered into this contract.
12.2 Unless we agree otherwise in writing, we only supply the Accommodation for private use. You agree not to use the Accommodation for any commercial purpose, and we have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.
12.3 We do not exclude or limit in any way our liability for:
a) death or personal injury caused by our negligence or the negligence of our employees, agents or subcontractors
b) fraud or fraudulent misrepresentation.
12.4 We endeavour to provide a secure environment and we take appropriate security measures. If an incident occurs on our premises during your stay resulting in theft, loss or damage of your property we will investigate. If we determine that your property was not stolen, lost or damaged through any fault of ours, our team or agents, our liability will be limited to the maximum sums under the Hotel Proprietors’ Act 1956 where it applies. If the loss is caused by your negligence or an Event Outside Our Control, our liability will be limited to the maximum sums under the Hotel Proprietors’ Act 1956 where it applies.
12.5 Vehicles are left here at owners own risk. Management cannot accept responsibility for loss or damage to vehicles or property.
13. Behaviour standards
13.1 By making a Booking with us you have entered an agreement in which you undertake on behalf of yourself and the members of your Booking (including children), to adopt the following standards of behaviour:
a) act in a courteous and considerate manner towards us, our team and other guests;
b) supervise children properly so that they are not a nuisance or danger to themselves or others.
13.2 You must not:
a) smoke anywhere in the Hotel including rooms, except in designated smoking areas;
b) commit any criminal offence at the Hotel or undertake any criminal activity;
c) commit any acts of vandalism or nuisance;
d) keep or carry any firearm or any other weapon at the Hotel;
e) use any unlawful drugs;
f) create any undue noise or disturbance;
g) carry on any trade or business at the Hotel; or
h) use our Wi-Fi for unlawful purposes.
13.3 You should respect the privacy of other users of the Hotel and keep noise to a minimum between the hours of 11:00 pm and 8:00 am.
13.4 We are entitled to eject anyone from the Hotel who acts in a manner likely to cause significant upset or significantly annoy other users of the Hotel or our team or who we reasonably believe is guilty of a criminal offence.
14. Food and drink
With the exception of baby foods, only food and drink that is purchased on the premises may be consumed in our restaurants, bars and other food service areas.
15. Car parking
15.1 Free parking is provided for one car per room. We will ask for your car registration details before your arrival.
15.2 In the absence of any negligence or other breach of duty by us, we are not responsible for any theft, damage, destruction or loss of your property or belongings while using our car park.
16. Pets
16.1 If you wish to bring your dog with you, please let us know before you make your Booking, we may be unable to accommodate your dog if you do not. Well behaved and house-trained dogs are welcome at Another Place, The Machrie in specified rooms with a maximum of two dogs per room.
16.2 Dogs are charged at £15 per night for the first dog and £5 per night for a second dog. We do not provide dog food. There is no charge for medical alert dogs or guide dogs.
16.3 We reserve the right to ask any dog to be removed from the hotel at any time.
16.4 Guests with dogs are required to abide by our dog owner house rules, please visit another.place/dog-rules or contact us.
17. Babies and children.
17.1 Babies under 3 years old (sleeping in a cot) stay free of charge.
17.2 For the purpose of these terms we deem children to be persons between 3-12 years.
17.3 We will allocate rooms to guests under 17 years so that they are sharing with a parent, guardian or supervising adult as applicable. Guests under 17 years must not use a separate room without adult supervision unless the rooms are interconnected.
17.4 Children 3 years and over sharing their parents’ room are charged at £65 per child per night.
17.5 Interconnecting rooms are charged at full rate for two people sharing, additional children/ adults sharing these rooms will be charged as above.
18. Information about us and how to contact us
18.1 Another Place, The Machrie Limited is a company registered in Scotland. Our company registered number is SC522583. Our registered office address is Another Place, The Machrie, Port Ellen, Isle of Islay, Scotland, PA42 7AN.
18.2 If you have any questions or complaints please contact us. You can contact us by telephoning 01768 486442 or by emailing us at machrie-tellus@another.place.
19. How we use your personal information
We will only use your personal information as set out in our Privacy Policy. You can find our Privacy Policy on our website at https://another.place/the-machrie/legal-stuff
20. Other important Terms
20.1 We may transfer our rights and obligations under these Terms to another organisation, but this will not affect your rights or our obligations under these Terms.
20.2 You may only transfer your rights or your obligations under these Terms to another person if we agree in writing beforehand.
20.3 This contract is between you and us. No other person has the right to enforce any of its Terms.
20.4 Each of the paragraphs of these Terms operates separately. If any court or relevant authority decides that any of them are unlawful, the remaining paragraphs will remain in effect.
20.5 If we fail to insist that you perform any of your obligations under these Terms, or if we do not enforce our rights against you, or if we delay in doing so, that will not mean that we have waived our rights against you and will not mean that you do not have to comply with those obligations. If we do waive a breach of these Terms by you, we will only do so in writing, and that will not mean that we will automatically waive any later breach by you.
Golf
Please arrive at the golf shop for registration at least 15 minutes prior to your tee time.
Full payment is required at the time of booking.
Tee times subject to availability
Payment will not be refunded if tee times are cancelled within 48 hours.
Changes to booking date or time will be accepted up to 24 hours in advance.
Dress code - Normal golf dress code applies. The following are not permitted: denims, football/rugby tops, etc.
Bad weather
Lightning
In the event of lightning on the Links, golfers out on the courses are advised to cease playing. They should go to the nearest shelter or building until the lightning has moved away. Then they may return to their places on the course and complete their round. If green fee-paying golfers decide to abandon their round, rather than wait for the lightning to cease, refunds will not apply. Golfers on the first tee will be advised of any lightning that is evident or imminent close to the Links but it is their decision whether or not to play. If they miss their tee-time as a result, reasonable endeavours will be made to reschedule either later that day or the following day depending on availability. In an organised event, the decision to suspend or stop play lies with the tournament organiser. In the case of Links Tournaments, the responsibility lies with Links staff running the tournament.
Fog
In the event of fog while on the golf course, the decision to stop or continue play lies with the golfers, as it is recognised that conditions can change from minute to minute. Golfers on the first tee will be advised of the conditions by the starter. If golfers decide not to start, reasonable endeavours will be made to reschedule either later that day or the following day depending on availability. If golfers decide to play but do not complete 18 holes, refunds will not apply. In an organised event, the decision to suspend or stop play lies with the tournament organiser.
Heavy Rain
When heavy rain is expected, the holes are moved to high ground where possible. If it is still impossible to putt out then the course will be temporarily closed and play suspended. Golfers on the course should take shelter. When it is possible to restart, golfers should resume their game at their places on the course. If golfers decide to abandon their game, rather than wait for the rain to cease, refunds will not apply. Golfers on the first tee will be advised that the course is temporarily closed and reasonable endeavours will be made to re-schedule, but they may lose their starting time. If visiting golfer’s times cannot be re-scheduled, they will be offered a refund. In an organised event, the decision to suspend or stop play lies with the tournament organiser.
Please arrive 5 minutes before your appointment to complete our treatment consultation questionnaire.
We use ishga products that celebrate four types of sustainably harvested Hebridean seaweed.
Treatments are available for ages 16+.
Any treatment appointment that is cancelled within 48 hours will be charged in full.
We can accept changes to your booking date or time up to 24 hours before your appointment.
All treatments are subject to availability.